I'm not the most organised of people. I keep trying out different systems to help myself. I thought that I would share two versions that have helped me so far.
When the kids were little there was an awful lot of paperwork coming home all of the time. Between school and after school activities, birthday parties and various other events, I was frequently trying to keep track of permission slips, RSVPs and payments. It wasn't unknown for me to miss things. I was the mum who paid for trips when the last reminder came through. The same for renewing gym/swimming/sailing classes.
I have spent a lot of time recently looking at planners and
organisation pins on Pinterest but as of now have yet to find something that
suits my uses. It amuses me how complex and colourful some people's planners are. Some of them look as though their owners spend more time on planning and decorating than actually carrying out the entries in the planners. Anyway, that aside, I have seen some lovely ideas.
So, why do I want to add to all of this. I have been looking for something simple which allows me to keep track of the family's activities and also keep a To Do list. I need something that shows me a week at a time but also allows me to keep track of whole months at a glance. Those are today's requirements which are slightly different to what I needed several years ago. These days we have far less paper. Everything comes via e-mail. Notifications and reminders from school: email. Music teachers: email or text message.
Several years ago I came up with a simple system. I bought a plastic ring binder (2 or 4 hole is fine), a packet of plastic sleeves and some coloured dividers. Very similar to this.
At that time I decided that I was going to keep a calendar on Microsoft Outlook and print it out once a month. Anything that came up after printing would be added in pen. If too many things needed to be added then I reprinted.
I had a pocket for each day and dividers for each month. The front section was the current month and as each piece of paper came in to the house it was placed in the relevant pocket. Once I'd dealt with it I ticked it and wrote the date at the top. Anything for following months was placed in that month's folder. As each month rolled around I transfered the pieces of paper to their relevant date pockets.
On the whole the system worked well. I kept a pad of lined paper in the folder and kept a to do list. I also kept a pocket diary in my hand bag so every now and again I had to synchronise the two diaries.
Fast forward about 5 years and that doesn't work for me anymore. I struggle with remembering to do things if they are not written down so I need a diary in my handbag that allows me to keep track of both appointments and tasks/To Dos. I spent like what seemed forever looking through virtually every single diary on the market both in shops and online. Eventually, when I'd just about given up and was going to design my own, I found something that suits my needs perfectly. Currently, I can only find it at Staples and Amazon. This is the one that I found:
It's called the Collins Leadership Diary. As you can see in the picture it show a week at a time and has a To Do section at the bottom of each weekday. The other incredibly useful feature is the monthly summary page at the beginning of each section. OK, it means that you have to write things in twice but the extra few seconds that takes is worthwhile to me. There are also the usual notes pages, address pages and lists that appear in the majority of diaries.
There are no storage sections for receipts or pieces of paper but I'm working on possibly carrying an additional small folder. At the moment I tuck papers in to the front or back of the diary and receipts stay in my purse until I record payments. My main imperative was to find a diary that works for me. This one does the trick. For now.